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18 Best Artwork & Design Approval Software for Creative Teams

Oroson  by Oroson  March 4, 2021

Looking for artwork approval software? 

Here’s a list of the 18 best artwork and design approval softwares for creative teams. 

Inside, you’ll find tools for online proofing and for annotating various file types.

We hope that this list will help you streamline your approval process and have a better creative workflow.

This list is ideal for:

Plus, many others.

Find the tool you’re looking for on the list below. 


18 Best Artwork and Design Approval Software for Creative Teams

Tool #1: Oroson

Tool #2: ProofHQ

Tool #3: Miro

Tool #4: Ziflow

Tool #5: GoProof

Tool #6: Filestage

Tool #7: PageProof

Tool #8: GoVisually

Tool #9: Approval Studio

Tool #10: ProofHub

Tool #11: Hightail

Tool #12: ReviewStudio

Tool #13: ConceptShare

Tool #14: Pastel

Tool #15: Markup Hero

Tool #16: Aproove

Tool #17: Ashore

Tool #18: QuickReviewer


Tool #1: Oroson

Oroson was founded with one goal in mind: 

To help creative teams speed up their approval process, as well as their collaboration on designs.

According to all the users that have trusted us, we’ve created a tool that has fully achieved its goal, and that’s something we’re very proud of.

Let’s see who can get the best use out of it.

Who is it for?

It’s ideal for creative and marketing teams who want to streamline their online proofing workflow.

To be more precise, those teams can consist of the following professions:

Additionally, anyone else who can contribute to artwork management can get value out of it.

Let’s take a look at our product’s unique features and capabilities.

Features

As we noted, Oroson is an online proofing software offering real-time collaboration between team members.

These members need to work on various file types and we support them all. 

From PDFs, images and videos, to audio files, and HTML5 banners, you work on all of them with our software.

Our tool allows reviewers to easily annotate them and pinpoint feedback for team members to see and make changes accordingly.

This makes online collaboration effortless and allows teams to get the best out of online proofing.

It also allows approvers to review designs without having to sign up, offering a flexibility that not many tools out there offer.

Let’s now have a look at Oroson’s flexible pricing plans. 

Pricing

We offer three simple and straightforward pricing plans for you to choose, according to your business needs.

They all include:

That’s right, flexibility is a high priority for us.

What differentiates these plans is the amount of storage and maximum amount of items available.

The Starter plan is suitable for smaller teams, while the Pro and Business plans cover the needs of larger teams and companies.

Overall, we believe that Oroson can support any type of team in their attempt to enhance proofing and collaboration workflows.

We’re now moving on to the second tool we have for you. 


Tool #2: ProofHQ

Image Source: ProofHQ

ProofHQ – now rebranded to Workfront – is one of the most popular proofing tools out there.

It helps creative teams get the best out of approving artwork while communicating in real-time.

Who is it for?

The tool divides it’s most suitable users into two categories.

1) By department:

2) By use case:

This makes it ideal for teams of all sizes and backgrounds to proof their creative content.

Features

The tool’s features centralize the entire workflow in a single place.

Besides being a basic proofing and collaboration tool, ProofHQ also acts as a strategic planner. 

A feature that particularly stands out is “Workfront Goals”.

Image Source: ProofHQ

It aims to connect team members and make sure they’re all on the same page. It tracks progress, monitors work, and shows all results on a beautiful, user-friendly dashboard.

Let’s take a look at the tool’s pricing.

Pricing

Image Source: ProofHQ

ProofHQ divides it’s pricing into four structures. 

Team offers the basic features, and integrations with tools like Slack and Zoom.

At the other end of the spectrum, Enterprise is a full plan that includes all features with advanced security and is suitable for companies with many needs.

However, detailed pricing is not available and you must contact the sales team to request it.

Let’s move on to the next tool on our list.


Tool #3: Miro

Image Source: Miro

Miro isn’t just a project management tool, it’s a real-time collaboration software helping teams out with their content review and approval process.

Let’s have a look at who can use it.

Who is it for?

Just like ProofHQ, Miro has also divided it’s target audience into two categories.

  1. By use case:
  1. By team

It means that a great variety of teams, even remote teams, can work more efficiently on creative projects and more.

Features

Miro offers a bunch of interesting features for users to benefit from.

They can use pre-built templates or create their own, work on an infinite canvas, and use annotations or sticky-notes to communicate with team members.

Image Source: Miro

It can also be integrated with over twenty tools and uses automation to make workflows smoother than ever.

Sending pointless emails back and forth is a thing of the past, as Miro is an all-in-one management system that allows users to stay on the same page effortlessly.

Let’s take a look at the tool’s pricing. 

Pricing

Image Source: Miro

Miro breaks down pricing into four plans.

The Free plan offers unlimited users and three editable boards, making it suitable for small teams.

Team offers unlimited users, boards, and templates, while the Business plan has every feature available, plus SSO and external editors.

If you work for a big company with many teams, then the Enterprise plan is the one for you.

Let’s move on to the next tool in our list.


Tool #4: Ziflow

Image Source: Ziflow

Streamlining processes like online proofing can be a tricky task, which is why some Softwares-as-a-Service (SaaS) tools, like Ziflow, were created.

Let’s have a deeper look into how the tool can help team members.

Who is it for?

Ziflow is suitable for any company or freelancer in need of an online proofing and workflow management tool.

Their backgrounds can vary, but typically designers, marketers, producers, and developers are the key target audience for such tools.

Features

Ziflow offers many features, all of which increase productivity and functionality of certain processes.

For example, users can share files with other members so they can review them. 

They can annotate on them and give feedback easily.

Image Source: Ziflow

Furthermore, there’s no limitations on the file types users can annotate and markup.

Ziflow supports PDFs, JPGs, GIFs, PNGs, and a wide range of video and audio files. 

Those pieces of content can even be viewed side-by-side for users to compare versions. This gives collaborators a lot of flexibility in their online proofing process.

Let’s take a look at the tool’s pricing. 

Pricing

Image Source: Ziflow

The pricing plans offered cover the business needs of all teams.

The Basic plan is suitable for small teams looking to experiment with online proofing. 

The Starter plan is for growing teams wanting to enhance their proofing process. 

Finally, the Business plan covers the needs of large teams with more workflows and operations.

All in all, Ziflow is one of the best online proofing tools out there.

Let’s move on to the next tool on our list.


Tool #5: GoProof

Image Source: GoProof

GoProof is the fifth software on our list. 

It’s an online proofing tool that helps design teams collaborate effectively, especially on Adobe Creative Cloud.

Stakeholders can communicate in real-time and turn review and approval into a hassle-free process.

Who is it for?

GoProof is a tool that’s primarily used by creative design and marketing teams.

The fact that you can review and markup on Adobe and Creative Cloud exported media work shows us that this is indeed a tool for creatives to review and approve work and do things faster and easier.

Features

GoProof centralizes the whole proofing process into one tool, providing real-time communication to team members, as well as audit trails where all changes can be reviewed easily.

Image Source: GoProof

Team members can review and receive feedback on various file types, send unlimited proofs, and get final approvals on creative projects hassle-free.

They can also use it from GoProof’s mobile app, available on Android and iOS, which will make communication between design teams faster and easier.

Let’s take a look at the tool’s pricing. 

Pricing

It seems that as of today — Monday, March 1 — GoProof doesn’t have a page where the company’s pricing plans are clearly displayed. 

You can search for more information regarding pricing on the company’s website or on review sites like Capterra or GetApp

Moving on to the next tool in our list. 


Tool #6: Filestage

Image Source: Filestage

According to the website, Filestage is: “Everything busy marketing teams need to streamline feedback and approval of their work”.

Its main goal is to make proofing an effortless process by helping teams easily review and approve artwork.

Who can use it?

Who is it for?

The tool has been designed for teams to get the best out of online proofing.

Typically, they are usually creative teams consisting of people like designers, editors, and producers.

These people are always in great need of artwork management software, while being able to collaborate in real-time.

It seems like Filestage checks all the boxes.

Let’s move on to the tool’s features. 

Features

It’s now clear that Filestage helps team members streamline their workflow when it comes to proofing. However, sharing different and complex files with each other is a very important aspect of that.

Thankfully for them, it allows unlimited uploads of almost any kind of file. From images and documents, to audio and video files.

Image Source: Filestage

Needless to say, the extra features make the overall experience better. 

Some of these are the option to mention a user to notify them about something, restricting access to projects, and using drag-and-drop to add files to projects.

Pricing

Image Source: Filestage

As you can see, Filestage’s pricing is quite simple and basic.

The Starter plan is for teams in need of the most basic features, while the Pro plan offers more active projects and advanced features.

Should you be interested in the Enterprise plan for larger teams, you must contact the sales team for more details about it.

Overall, Filestage is a very good proofing tool.

Let’s take a look at the next artwork and design approval software on our list.


Tool #7: PageProof

Image Source: PageProof

PageProof is another online collaboration tool, making proofing a seamless process.

Their motto is: “Less headaches, more high fives”. 

That means that the tool helps teams save precious time not having to send pointless emails and chasing for feedback; it streamlines many different operations.

Let’s see who can use it.

Who is it for?

Like every proofing system, it’s suitable for teams working online who execute reviews and approvals on creative content.

Such teams can be in the creative or marketing industries and specialize in graphic design, editing, copywriting, programming, and many more.

We’re now going to talk about how those teams can benefit from it.

Features

PageProof offers everything a team needs from a proofing software, like collaborating in real-time, annotation and markup tools, as well as labeling various file types.

What really acts as a unique selling point for it are the integration abilities with Adobe.

Image Source: PageProof

The Adobe Creative Cloud offers applications that almost all designers use, making this integration very useful for them.

PageProof has an add-on for every one of them, like Adobe Photoshop and Adobe Illustrator, which allows easy access for reviewers to proof.

All together, it makes digital asset management a hassle-free process.

Pricing

Image Source: PageProof

The tool allows reviewers to proof designs for free, but in order for someone to have access to the whole range of features, a monthly subscription is required.

Moving on to the next tool in our list. 


Tool #8: GoVisually

Image Source: GoVisually

According to the website: GoVisually is the simplest online proofing software to collect feedback and sign-off on designs and videos”.

It’s clear that it helps teams ease their proofing process and stay on top of their work, in order to keep their clients happy.

After all, they’re the reason teams strive to get better at what they do.

Who is it for?

The tool is ideal for creative and marketing teams, working online on various file types.

GoVisually states that their target audience can be found in three main sectors:

Let’s have a look at the tool’s features.

Features

The tool offers a centralized workspace for creative projects to receive feedback.

Team members can easily interact with each other through the tool’s user-friendly interface and automation processes. 

This means that, whenever a user or client has added a comment on a design, members are notified automatically via email.

Image Source: GoVisually

GoVisually’s most recent feature is proofing videos. 

This new file type allows users to share videos in many formats and review and approve them effortlessly.

Pricing

Let’s have a look at the tool’s pricing.

Image Source: GoVisually

There are only two pricing plans available, making the choice relatively simple.

Solo is suitable for freelancers with fewer business needs and projects, while Team offers unlimited clients and reviewers, video file support, and much more.

We’re now moving on to the next tool on our list.


Tool #9: Approval Studio

Image Source: Approval Studio

Approval Studio is an all-in-one proofing and collaboration tool, for creative teams to avoid bottlenecks in workflow and stay on top of their work. 

Let’s have a look at who can benefit the most from this tool.

Who is it for?

It’s suitable for designers, brands, and agencies who wish to streamline their entire proofing process.

They can come from a wide variety of backgrounds, such as marketing and graphic design.

Now, let’s see exactly what features they can find useful.

Features

Approval Studio offers great tools that support the approval process of projects. These include unlimited collaborators, unlimited projects, a multi-language interface, and API integrations.

Image Source: Approval Studio

What particularly stands out is the use of AI to help teams compare projects side-by-side and detect every single difference between them.

Let’s have a look at the tool’s pricing structures.

Pricing

Image Source: Approval Studio

Users can choose between three tools based on their business needs.

Lite offers the most basic features, while Enterprise has the most advanced ones plus a large storage capacity.

Overall, Approval Studio is a very good proofing software.

Let’s move on to the next tool we have for you.


Tool #10: ProofHub

Image Source: ProofHub

ProofHub is an all-in-one project management software for real-time communication between team members.

According to the website, the tool is: “The one place for all your projects and team collaboration”.

Let’s see who it’s most suitable for.

Who is it for?

ProofHub has been used by over 85,000 teams and businesses of all shapes and sizes.

Whether their background is in design, marketing, sales, or even product development, they all need to work effectively and keep projects organized.

The tool seems to be doing exactly that. Let’s have a closer look at it.

Features

ProofHub centralizes the processes of planning, collaborating, and delivering projects on time, in a single place.

Image Source: ProofHub

No more chasing team members for feedback, sending pointless emails, and missing important deadlines when you use this tool.

Workflow is optimized and accelerated by user-friendly features, such as calendars, Gantt charts, templates, and announcements.

It really seems like every team could use a tool like this.

Pricing

Image Source: ProofHub

Two basic plans make up ProofHub’s pricing structures.

The Essential plan offers up to 40 projects and unlimited users, but only the most basic features.

The Ultimate Control plan gives teams what it suggests, which is ultimate control over their projects with all the basic and advanced features available.

Moving on to the next software on our list.


Tool #11: Hightail

Image Source: Hightail

Hightail is one of the most popular proofing tools out there, allowing teams to enhance workflow management and avoid bottlenecks in productivity.

Who is it for?

The tool is suitable for marketing and creative teams that want to work on various complex files together.

Typically, professionals who use proofing softwares are marketers, designers, developers, producers and editors.

A tool like Hightail can most probably cover all their business needs.

Features

Sharing files and keeping them organized becomes a hassle-free process.

Teams can also sync those files from cloud-based tools like Dropbox and Microsoft OneDrive. 

Image Source: Hightail

This allows real-time creative collaboration to be enhanced, helping them stay on top of their work, and keep clients happy.

Let’s have a look at the prices.

Pricing

Image Source: Hightail

On the one hand, Hightail offers a free plan, with a limited amount of storage for small file sharing.

On the other hand, the three other plans offer progressively more features. 

The Business plan in particular, includes all the features a large corporate team will need.

Let’s now look at the next tool we have for you.


Tool #12: ReviewStudio

Image Source: ReviewStudio

Streamlining project proofing is now a seamless process, all thanks to ReviewStudio.

The tool allows creative teams to get the most out of artwork approval through various valuable features.

Let’s have a closer look at it.

Who is it for?

Ad agencies, production studios, as well as marketing and creative teams all seem to be the perfect target audience for ReviewStudio.

Obviously, there’s no limit to who can use it, since sharing and reviewing complex files is a process many professionals do.

Features

Team members are allowed to share different files with each other, such as PDFs, images, and videos.

They can then give feedback, annotate, and communicate in real-time about them.

Image Source: ReviewStudio

Also, live markups and chat options make sure team members are all on the same page.

Let’s have a look at how ReviewStudio is priced.

Pricing

Image Source: ReviewStudio

Four pricing plans give teams the freedom to choose the most suitable one based on their size and business needs.

What’s more, should someone choose to be billed annually, two months free-of-charge are given.

Pretty good, right?

Overall, ReviewStudio is a great tool for packaging artwork and collaborating on it.

Let’s move on to the next design approval software on this list.


Tool #13: ConceptShare

Image Source: ConceptShare

ConceptShare is an online proofing tool by Deltek.

It helps teams enhance their review and approval process, thus staying on top of their work and not missing a single deadline.

Not bad, right? Let’s dive a little deeper into it.

Who is it for?

Both in-house creative and marketing teams, as well as outsourced ones, need to review and deliver projects on time for clients.

In order to do that, effective proofing processes and great collaborations are required.

How can these be achieved?

Features

Receiving clear, actionable feedback from team members doesn’t has to be a difficult process.

Teams are aligned through sharing files, annotating them, reviewing them easily, and getting notified every time a change has been made.

Image Source: ConceptShare

What’s more, they can accelerate their review cycle by simply annotating on designs and adjusting changes accordingly.

Proofing really does become a hassle-free process.

Pricing

Detailed pricing isn’t available on the website, however you can request a quote or get a 30-day free trial to try the tool out.

We’re now moving on to the next one on our list.


Tool #14: Pastel

Image Source: Pastel

Pastel is a popular online proofing tool which mainly focuses on websites.

This means that team members can easily collaborate with each other and manage their creative process from start to finish, while all staying on the same page and delivering projects on time.

Who is it for?

The tool is designed for teams.

It doesn’t matter if they’re creative or marketing, small or big. 

All teams can get great use out of a user-friendly collaboration tool, which improves functionality when it comes to reviewing websites. 

Features

Let’s see how easy proofing websites becomes.

Users share a link with reviewers for them to give feedback on a certain web page. 

Reviewers then simply click on the spot they want to annotate and leave a comment.

Changes can even be made through Pastel, so they can easily be visualized and compared with older versions.

Image Source: Pastel

What’s more, clients can have easy access and have their own say on projects, simply by clicking a link. 

Creating an account isn’t necessary!

Pricing

Image Source: Pastel

Single users can choose the Free Forever or Solo plan. 

Both options give unlimited guest reviewers, but not many other features.

They’re the opposite to the Studio and Enterprise plans, which provide core and advanced features, as well as integrations with third-party apps.

Let’s move on to the next tool on our list.


Tool #15: Markup Hero

Image Source: Markup Hero

MarkupHero allows teams to accelerate their workflow and communicate more clearly when annotating designs such as screenshots.

It has a wide variety of features for them to benefit from, but let’s see first who those teams can be.

Who is it for?

Answering this question isn’t simple; there isn’t a single group of people who can use MarkupHero.

Typically, teams in the graphic design and marketing fields will get the best out of it, as well as copywriters and developers.

Features

Proofing files and collaborating in real-time is made a hassle-free process for users. 

With MarkupHero, they can access and edit them seamlessly while keeping them organized for everyone to stay on the same page.

Image Source: Markup Hero

What makes this tool stand out is its ability to integrate with apps like Chrome extensions, Google Drive, and Slack.

These features offer teams much flexibility when reviewing and approving projects.

How about pricing?

Pricing

Image Source: Markup Hero

Pricing structures are quite flexible, since there are two free plans available, with the most basic and core features the tool has to offer.

Teams with more needs will find the Superhero plan more suitable, since it grants access to all features and has unlimited file uploads.


Tool #16: Aproove

Image Source: Aproove

Aproove is a SaaS specializing in work management and online proofing.

Teams can not only create business workflows, but optimize them to avoid bottlenecks. All that and many more choices are available in a beautifully designed tool that all stakeholders can use.

Who is it for?

The real question should be, who isn’t it for?

From brands, marketing teams, and agencies, to photography studios and even governments – there are lots of teams who can benefit from the features.

Features

As we discussed above, teams can create and optimize workflows by using many tools.

Those can be project dashboards, KPI dashboards, version management tools, and review and approval of over 180 file types.

Image Source: Aproove

Some of the strongest features that Aproove offers are the markup and annotation tools.

Feedback can easily be given in the form of sticky-notes, comments, drag-and-drop of shapes, and drawing.

Proofing is definitely made easier since so many processes are centralized.

Pricing

Image Source: Aproove

Aproove offers two pricing plans.

There’s one for smaller teams in need of basic features and one for large corporations with wider business needs and many team members.

All in all, Aproove is a decent software.

Let’s move on to our next tool we want to show you.


Tool #17: Ashore

Image Source: Ashore

Ashore is another proofing tool that helps teams get better and faster feedback on creative projects.

They can share various file types, collaborate on them, and track their performance.

Who is it for?

It’s suitable for both freelancers and teams interested in improving their proofing process.

Creatives will typically find such a tool more useful, since reviewing and approving designs is an integral part of their work.

Let’s see how Ashore works.

Features

It offers a bunch of useful features for team members to take advantage of and streamline their workflow.

Some of those are:

Image Source: Ashore

This means that team members can vastly improve their review and approval process, raise the quality of their projects by collaborating on them, and always deliver them on time.

Let’s take a look at the pricing plans Ashore has to offer.

Pricing

Image Source: Ashore

Pricing plans are divided into four categories with each one being suitable for different business needs.

Whether that’s a freelancer getting started or a large team with many members and proofing needs; there looks to be an option for everyone.

The Enterprise plan is the one offering the most value, with unlimited file uploading and advanced features like API access.

Moving on to the last software on our list.


Tool #18: QuickReviewer

Image Source: QuickReviewer

QuickReviewer is our last tool on this list which makes proofing for teams an easy process.

According to the website: “Get your campaigns to market up to 400% faster with our collaborative review features”.

It’s clear that workflow acceleration is a high priority for this tool.

Who is it for?

It’s mainly suitable for:

Which means that teams on both sides can communicate effortlessly with each other and get their projects up and going.

Features

Features that users can benefit from include:

Just to name a few.

Image Source: QuickReviewer

With QuickReviewer, workflow is optimized with real-time collaboration tools on various file types, like PDFs, HTML, audio, video, and images.

All in all, the artwork approval process is faster than ever before.

Pricing

Let’s have a look at the pricing plans.

Image Source: QuickReviewer

Users can take advantage of the Forever Free plan, with unlimited collaborators and files.

Should they want more features, like extra storage space and live website reviews, then one of the four remaining paid plans will cover their different business needs.

Overall, QuickReviewer is one of the best artwork and design approval softwares for creative teams.

Let’s wrap this up and close with some final thoughts.


Looking for Artwork Approval Software?

There you have it. 

You now know what the best tools are for artwork review and approval. 

The proofing tools we’ve presented will help you review and share feedback in real time and have better management over your digital assets. 

If you want to take your proofing process to the next level, make sure to give Oroson a try

Our approval system is built for creatives in mind and has unique functionalities – e.g., HTML banner review and approval – that can help you review and approve creative work in minutes. 

Sign up for a free trial and see what Oroson can do for you. 




Photo by Georgie Cobbs on Unsplash



Starting from just £44 per month