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How to Annotate a Video: 6-Step (Beginner’s) Guide for 2021

Oroson  by Oroson  March 4, 2021

Wondering how to annotate a video and share your feedback seamlessly?

We’ve prepared a guide that’ll teach you how video annotations work for your creative video content.

This guide is primarily intended for, 

Who want an easier and faster way to add markup on videos without having to use several different tools that are costly and outdated.

If you’re here to learn how to add annotations to your online videos, keep reading. 

6 Steps to Annotating a Video in 2021

Step #1: Define Your Video Annotation Needs

Step #2: Choose a Video Annotation Software

Step #3: Upload Your Videos

Step #4: Annotate on Your Videos and Share Your Feedback Seamlessly

Step #5: Share Them With Your Team Members, Clients, or Partners

Step #6: Refine Your Video Annotation Workflow and Repeat the Process

Step #1: Define Your Video Annotation Needs

Making your needs clear when it comes to annotating videos is the first and most important step.

There could be many reasons why you would want to use a video annotation tool, but typically there are two main ones.

Firstly, for personal, and then for professional use.

Let’s have a closer look at them both.

Personal Use

Nowadays, everyone owns a phone, a PC, or a Mac, so recording a video and uploading it is easier than ever.

You might want to make a YouTube video and collaborate with your friend who knows how to edit it.

Image Source: Unsplash

You may want to prepare a video presentation with your teammates  for a school project.

Whatever the reason, annotations can ease the collaboration process and contribute to a better end result.

Especially when working on a video file remotely, it’s important to clearly be able to demonstrate what adjustments should be made.

That’s where video annotation tools come in. 

Let’s have a look at how you can use them for professional reasons too.

Professional Use

Professionals from various industries are more and more in need of better video annotation and collaboration tools.

Video editors, designers, marketers, and producers are just a few of them.

Whether you’re working as a freelancer or part of a team that creates video content, it’s vital to be able to do that seamlessly and with high-quality results.

Let’s dive deeper into how video annotations can contribute to that.

Use Case #1: Get feedback from your clients

Labeling and annotating on videos gives clients the chance to send feedback easily.

Team members can then simply make adjustments based on that. There’s no need to send pointless emails back and forth, or chase your client around in order to get clear feedback and approval.

With proofing tools, the whole review and approval process is faster than ever.

Use Case #2: Get feedback from your teammates

Getting feedback from teammates is just as important as getting feedback from clients.

It’s vital to be able to collaborate easily with a tool and annotate images, documents, and especially videos.

With a video annotation tool, proofing becomes easier than ever; emails and phone calls are a thing of the past.

This allows teammates to improve their workflow through clear and instant feedback on files.

Use Case #3: Creating tutorials

Depending on how complicated your work is, sometimes you might need to create a video tutorial for new team members.

Especially since remote work and remote training is now standardized, a tutorial will help them understand how you work and have a clear picture of what they need to work on.

A video annotation tool can help you optimize such a tutorial by working on it in real-time with other teammates.

Use Case #4: Creating video presentations

If you work as part of a team, then you most likely have had to create a presentation in the past.

One can easily be made with slides, but videos are definitely more visual for a meeting.

Instead of texting your colleagues about how you should make it and what adjustments are needed, a video annotation tool will allow you to pinpoint comments on a specific part of the video.

This makes feedback and approval a very fast and clear procedure.

To conclude, it’s important to define your video annotation needs before you move on to the second step we have for you.

Step #2: Choose a Video Annotation Software

Now that you’ve defined your video annotation needs, the next step is to choose which video annotation software you’ll use.

Let’s see some good options for a video annotation software.

Software #1: Oroson

The first tool we recommend is our very own, Oroson.

Sharing various types of files with different people can be a tricky task for any team. 

It’s especially true when those files have to be reviewed and approved by many stakeholders.

With Oroson, every process around proofing is centralized in a single tool for you and your teammates to optimize your workflow and keep clients happy.

Let’s see who can get the most use out of it.

Who is it for?

It’s ideal for both freelancers and teams of any size that need a great collaboration tool to work on content.

Backgrounds vary, but most of our clients are in IT, marketing, media, and publishing, and specialize in graphic design, video editing, producing, and copywriting.

Let’s dive deeper into our tool.


Oroson offers many features that team members can use to increase their productivity.

A very important one is the fact that you can share almost every kind of file type. 

From images and videos, to audio and HTML5 banners, all are uploadable to work on.

Some of the many video files supported are:

Plus many more.

This gives you a flexibility that you don’t find in most tools out there.

Besides that, another key feature when it comes to video annotating is the fact that reviewers don’t need to sign up.

Whether that reviewer is a team member or a client, giving feedback becomes seamless by simply clicking on a link.

There’s no need to create an account.

This gives you both flexibility and freedom to collaborate on different projects and to stay on top of your work.

Let’s see what the pricing looks like.


Here at Oroson, we offer three different pricing plans to cover every business need.

Each one includes unlimited users, boards, and integrations, but what differentiates them is the maximum number of storage and items.

The Starter plan offers 50GB of storage and 1,000 files, while the Pro plan offers 125GB and 2,200 items.

The Business plan is suitable for larger teams and includes 250GB of storage and 5,000 items. 

We’re now moving on to the second tool we have for you.

Software #2: Wipster

Image Source: Wipster

Wipster is another collaboration tool, helping teams get the most out of online proofing.

It offers a wide range of options when it comes to working on pieces of content – especially video files.

Who is it for?

The tool can be used by anyone that wants to streamline their workflow when it comes to reviewing files.

According to the website, the most suitable professionals are:

Or almost anyone working for an agency, a software company, or as a freelancer.


Like in any proofing tool, users can share files, review them, and deliver them on time.

Image Source: Wipster

Other features include annotations, threaded comments, and instant automated notifications.

When it comes to videos, users can take advantage of in-class video encoding and video playbacks.


Let’s have a look at the pricing plans.

Image Source: Wipster

Wipster offers a free plan for small teams or freelancers, as well as two paid plans depending on the needs of each company.

Let’s move on to the next tool on our list.

Software #3: Frame.io

Image Source: Frame.io

Frame.io is a state-of-the-art video and image proofing tool, allowing teams to collaborate in-real time and produce great results.

Who is it for?

The tool is ideal for companies of any shape and size, but it seems like it’s particularly appealing to big production teams.

It offers a wide range of features that editors and producers in the filmmaking industry can benefit from.

Let’s have a closer look.


Frame.io has all the capabilities to make the process of review and approval, fast and seamless.

Image Source: Frame.io

Users can annotate specific frames of a video which their teammates can then take into consideration when making adjustments.

They also have quick access to all their media and the option to compare versions side-by-side.

Needless to say, the tool offers integrations with important third-party apps such as Adobe Premiere Pro, After Effects, and Final Cut Pro X.

You can use Frame.io on Microsoft Windows, Mac, and the iOS app for mobiles and iPads.


The tool offers flexible pricing plans.

Image Source: Frame.io

Users can opt for the free version of Frame.io, but should they have need for more users and storage, a paid plan is recommended.

Let’s move on to the fourth and final annotation software we have for you.

Software #4: Filestage

Image Source: Filestage

Filestage is a great option to go for when considering video annotation softwares.

According to the website, it’s an, “Easy all-in-one online proofing software”.

It allows teams to collaborate in real-time and make sure they’re all on the same page.

Who is it for?

The tool can be used by anyone that wants to annotate files and deliver high-quality pieces of content.

However, Filestage categorizes its most suitable users into two teams:

These could be in the biotech, science,  or marketing agency sectors, for example.


Filestage is a tool where the review and approval process can be streamlined and workflow can be optimized.

That can be achieved via easy, real-time communication between team members, organization of proofs, full control of them, extra features like annotating without registering, and comparing versions.


Image Source: Filestage

Filestage offers pricing plans according to your business needs, with each having limitations on the number of active projects and storage.

Should you have more needs, you can contact the sales department regarding the Enterprise plan.

Overall, Filestage is a great proofing and annotation tool.

Now let’s see in detail how easy it is to use our very own tool, Oroson.

We will show you, step-by-step, how to upload, annotate, and share your video.

Step #3: Upload Your Videos

The first step in order to successfully annotate your video is to upload it to Oroson.

To upload a video – or any file type – simply drag and drop it on the Share for Review section or click “Browse Content Types”, as shown below.

If you select the second option – to browse content types – a window will pop up for you to choose what file type you want to upload.

In this case, we want to upload a video file, so we click on “File / Image”.

After that’s done, choose the specific file you want to upload from your computer.

Our file is a video that we selected from the many available options on Visme’s video templates library.

All you have to do is click on the file you wish to upload.

You’ll then see a preview of your chosen file, to make sure it’s the one you want to upload.

If you’re sure it’s the right file you wish to annotate, then all you have to do is open it, as shown below.

When you open it, simply wait for your file to be uploaded to Oroson.

When that’s done, all you have to do is click on the file for a teammate, a client, or yourself to review it.

Pretty easy, right?

In just a few simple steps, you can upload any file you want to Oroson and work on it.

Let’s move on to the next step.

Step #4: Annotate On Your Videos and Share Your Feedback Seamlessly

Now that your file is ready, it’s time to see exactly how you can annotate and give feedback on it. 

After opening the file you want to review, as shown in the last step, your file, along with some features will appear. 

Annotating on a video is a simple process, so we’ve placed a number on each feature from 1 to 8, as shown in the screenshot above.

Each number represents an action you can do to annotate or download a file:

  1. Click to disable pinning
  2. Make changes to item
  3. Download file
  4. Close
  5. Item options
  6. Toggle chat
  7. Leave a comment
  8. Play video

Let’s assume you want to annotate a specific part of the video. 

Simply hover your mouse over the part you want to pinpoint your comment on.

When you select it, all you have to do is type your comment in the text box in the bottom right corner.

Fill in the feedback you wish to give on the specific part, numbered 1, and then click “Post Comment” where you see 2, in the image below.

When you’ve posted your comment, it’ll be shown on the right side of your file, alongside every other comment made.

That way, you can see all the pieces of feedback organized and gathered in one place, each corresponding to a specific part of the file.

Also, when it comes to video files, you have the ability to annotate any part you want on any  second.

In our example, we’ve added an annotation on the fourth second of the video. 

This means that every white dot on the red progress bar corresponds to a separate pinpointed annotation.

Don’t forget that you can also see the exact second an annotation was made right above every comment, on the right of your file.

It’s pretty clear that reviewing videos and annotating them through Oroson is a piece of cake.

Let’s move on to the next step; how you share your file with team members.

Step #5: Share Them With Your Team Members, Clients, or Partners

Now that you’ve reviewed your video and added as many comments as you want, it’s time to share it for other people to see your feedback.

Simply click the Share button on the top right corner of your screen to share your files with clients or teammates.

With Oroson, the whole review and approval process really does become seamless.

Step #6: Refine Your Video Production Workflow

A big advantage of our tool, Oroson, is that it gives a lot of flexibility to teams in order for them to optimize their workflow.

You can invite teammates and clients to review and generally collaborate on your files in a simple way.

Just choose whether you want to invite a Guest where you see the 1, a Teammate next to 2, or copy the link at 3, and send it to them.

It’s as easy as that.

All in all, we believe that we’ve clearly illustrated how to annotate files on Oroson step-by-step, and we really hope you’ve found our beginner’s guide on how to annotate videos useful.

Now Over to You

You now know how to add markup and annotations to your videos as well as what it takes to become more efficient when it comes to your video review process.  

You also know that finding the right video annotation tool can help you streamline the creative process and deliver better work on time. 

If you’re searching for the best video annotation software for your creative workflow needs, we recommend taking Oroson for a test drive. 

Just request a free demo and we’ll be glad to show you how Oroson helps creative teams improve their workflow and streamline their processes. 

Featured image by Surface on Unsplash.

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