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8 Best ProofHub Alternatives for Easy Online Review & Approval

Oroson  by Oroson  February 18, 2021

Looking for a ProofHub alternative? 

Here’s a list of 8 ProofHub alternatives to take your online review and approval workflow to the next level:

  1. Oroson
  2. ProofHQ
  3. Miro
  4. Ziflow
  5. GoProof
  6. Filestage
  7. PageProof
  8. GoVisually

Let’s take a closer look at each of these SaaS’ capabilities and pricing structures.

8 Best ProofHub Alternatives for Easy Online Review & Approval

Tool #1: Oroson

Tool #2: ProofHQ

Tool #3: Miro

Tool #4: Ziflow

Tool #5: GoProof

Tool #6: Filestage

Tool #7: PageProof

Tool #8: GoVisually

Tool #1: Oroson

Sharing your work with your team members is of vital importance, especially when it needs to be reviewed and delivered on time.

This is something we know first hand here at Oroson, and we couldn’t be more proud that our product is used and trusted by so many teams.

It can also be used by clients in order to give feedback on your content quickly and seamlessly.  

This will  improve the effectiveness and functionality of your hard work.

It’s not just a project management software; it makes proofing and real-time communication a piece of cake!

Sounds good, right?

Who is it for?

Oroson was created to make team communication and proofing fast, easy, and agile. 

Therefore, there isn’t just one certain group of people who can benefit from it, it’s perfect for a wide variety of professionals.

From freelancers and small businesses, to project managers and designers, the options are really endless.

Imagine how much your productivity will skyrocket if you can save precious time sending endless emails and receiving unproductive feedback, and instead spend it on what really matters for you.

After all, who doesn’t need a professional and user-friendly tool to make their life a little easier? 

Let’s take a look at our product’s unique features and capabilities.


One of the best things about Oroson is file sharing and how easy it can be done. 

It supports all sizes and forms, such as PDFs, MP3s, MP4s, complex design files, and many many more.

Our tool gives you ultimate control over the content you share and receive.

Another key feature is the ability to add unlimited users to an unlimited amount of projects. 

We know how important this can be and that’s why we’ve placed a lot of emphasis on project collaboration, task management and proofing being as flexible as possible.

Not to mention the automation our tool provides you with, like instantly sending notifications each time a piece of feedback or a comment has been added to a project will mean you don’t have to sit and watch your projects for updates.

We don’t want to brag too much about ourselves, but we are very proud of this high-quality product we’ve created which brings so many important aspects of work into a single place.

Let’s now have a look at Oroson’s flexible pricing plans. 


We offer three different pricing plans for you to choose from, according to your business needs.

What does each plan offer you?

First of all, all the plans offer the same basic features:

The only difference comes down to the amount of storage and items available.

As you can see, the Starter Plan includes 50GB of storage and 1,000 items to get you going.

The Pro Plan includes more than double the amount of storage and items; 125GB and 2,200 items to be precise.

Lastly, the Business Plan is tailored for companies with bigger needs and therefore offers 250GB worth of storage and 5,000 items. 

You can also choose how you want to be billed.

Billed monthly? Not a problem. Annual billing? Also not a problem, plus feel free to take advantage of our 10% discount!

We’re now moving on to the second tool we have for you. 

Tool #2: ProofHQ

Image Source: ProofHQ

ProofHQ – rebranding to Workfront – is another great proofing and project management solution that many businesses can benefit from.

Its friendly user interface allows teams to share files, exchange comments and feedback, and generally collaborate more effectively.

It makes sense why so many established companies use its work management solutions.

Who is it for?

ProofHQ is suitable for professionals from many sectors. 

It has categorized who can use it, firstly by department and then by use case.

When it comes to departments: 

Are all suitable for the tool.

As for the use cases, businesses who are in need of: 

Can get great use out of ProofHQ.


ProofHQ offers a wide variety of features, but it mainly focuses on work management and team collaboration.

One feature that stands out is “Workfront Goals”; it helps teams make sure they’re on the same page when it comes to achieving goals.

Image Source: ProofHQ

Another feature that makes project management easier is the “Scenario Planner”, which is very similar to a Gantt chart with interactive timesheets.

It makes planning easier and replans your priorities automatically when you make a change.

Of course, when it comes to third party app integrations there are many choices. 

Users can connect the tool with Slack, Jira, Google Drive, Microsoft Teams, and even have REST API access.


ProofHQ – or Workfront – offers many choices when it comes to pricing.

Image Source: ProofHQ

The Team plan offers the most limited features and is suitable for a single team.

The Enterprise plan can cover the needs of an entire organization and has every single feature, integration, and support available.

When it comes to the actual price, you must click on “Request Pricing” and get in contact with the company to find out.

All in all, this is a great tool and one of the best alternatives to Proofhub.

Let’s move on to the next tool on our list.

Tool #3: Miro

Image Source: Miro

Miro is a great collaboration tool for teams to simply get their work done effectively.

According to the website, it aims to “bring teams together, anytime, anywhere”.

And the fact that over 10 million users have trusted the tool, including a CRM system like Salesforce, makes it seem like a good option for a business to try.

Who is it for?

Teams from many backgrounds can benefit from Miro such as those in marketing, design, coding, sales, and many more.

It can be particularly useful for teams who might want to work together on planning, concept mapping, brainstorming, design, and even host meetings remotely.


This management system offers a great number of useful features.

From agile workflows and whiteboards for planning, to online meetings and workshops, there are all sorts of things you can do with Miro.

Image Source: Miro

What really stands out is the emphasis given to visualize progress, collaboration, research, and design.

This is done mainly with digital whiteboards and huddle boards, making it both easier and more  fun for users to stay engaged and on the same page.

It also offers a big template library with Kanban boards, Business Model Canvas templates, a BCG Matrix, User Story Maps, and lots more useful tools.

Not to mention the integrations with dozens of apps, such as Trello, Asana, Adobe XD, Slack, Monday.com and many more will help your technology stack flow seamlessly.

Not too bad, right?

Now let’s take a look at the tool’s pricing. 


The price plans offered are pretty clear and simple for someone to choose from.

Image Source: Miro

The good thing is that there’s a Free plan with unlimited team members but the most basic features.

The Team and Business plans are suitable for both small and larger teams and the charging is per user basis.

Large companies with many business needs can select the Enterprise plan and get in contact with Miro for all the details.

Let’s move on to the next tool on our list.

Tool #4: Ziflow

Image Source: Ziflow

Ziflow is an online proofing and collaboration tool used by some of the world’s biggest brands.

It helps keep teams organized, offering real-time communication and flexible features for them to benefit from.

Let’s have a deeper look at who those teams could be.

Who is it for?

According to Ziflow, there are numerous businesses and teams who can use the tool.

Some of the industries could be:

To name a few.

After all, proofing is essential for a great number of professions and effective communication is something that’ll always be in demand.


As noted, the tool’s main feature is online proofing. 

This is something we also offer at Oroson.

It also prides itself on offering great communication tools for teams and keeping them connected in order to deliver projects on time.

Image Source: Ziflow

On top of that, Ziflow offers automation for processes like reviewing and approving, safe collaboration, and integration with other famous tools like Slack, Google Drive, and Asana.

Something that stands out are the number of webinars hosted by the company.

They cover a wide range of topics and can be very useful for both teams and individuals. 

Whether you choose to watch them or not, they definitely highlight the expertise of the people behind the tool.

All in all, Ziflow is a decent project management platform ideal for proofing and team collaboration purposes.

Let’s see how the tool is priced. 


Pricing comes in the form of three simple, annual plans.

Image Source: Ziflow

The Basic plan is the most suitable for small teams who wish to do productive online proofing.

The Starter and Business plans obviously include more features like more file types being available, insights, branding, and additional storage.

Don’t forget that you’re charged per user you wish to add and should you choose to be billed annually, you’ll get a 10% discount.

Not too bad, right? 

Let’s move on to the next tool we have for you.

Tool #5: GoProof

Image Source: GoProof

GoProof is the fifth alternative to ProofHub on our list. 

It’s another Software-as-a-Service for online proofing and real-time collaboration between team members.

It helps them stay on top of their projects and, according to the website: 

“This teamwork and togetherness produces the kind of document, video and web page work you’ve never seen from your team before”.

Who is it for?

GoProof is a tool that’s primarily used by creative design and marketing teams.

The fact that you can review and markup on Adobe and Creative Cloud exported media work shows us that this is indeed a tool for creatives to review and approve work and do things faster and easier.


With GoProof, you can do many things such as sharing your work for instant review and approval, having unlimited collaborators, and sending them unlimited proofs.

Image Source: GoProof

What makes the whole process even easier is the ability to use the tool from its mobile app. Being available on both Android and iOS, communication and collaboration with team members becomes more convenient than ever.

On top of that, you can take advantage of the tool’s free trial on the website’s footer. Simply click “Free trial” and enter your email as seen below.

Image Source: GoProof

Let’s take a look at the tool’s pricing. 


It seems that as of today — Monday, February 8— GoProof doesn’t have a page where the company’s pricing plans are clearly displayed. 

You can search for more information regarding pricing on the company’s website or on review sites like Capterra or GetApp

Moving on to the next tool on our list. 

Tool #6: Filestage

Image Source: Filestage

Filestage is known as an all-in-one software that makes the process of proofing fast and simple.

Of course, file sharing and reviewing isn’t all it offers; it is also a great collaboration tool like other famous alternatives such as Wrike, Clickup, and Mavenlink.

Let’s see who this product is tailored for.

Who is it for?

To put it simply, Filestage can be great for almost everyone.

Whether you’re a creative or marketing team in an office or spread across the world, then this tool could be of great use to you.

It’s no wonder why so many renowned brands have trusted it.

Let’s move on to the tool’s features. 


Filestage is ideal for proofing since it focuses on making this process as effective as possible for team members.

As their own website states: “Imagine if review and approval was easy and stress free”.

Image Source: Filestage

That’s exactly what they do.

Users can organize their proofs and have their team members or clients review them instantly, since steps such as sending and notifying by email have been automated through a useful and user-friendly tool.

Commenting on files, creating annotations for feedback, and collaborating in general becomes super fast.

What’s more, Filestage makes sure there is complete transparency when sending and approving content.

Whether that’s a social media post, a blog post, a video or anything else, everything is clear to see.

All proofs can be found on a centralized, beautiful, and customizable dashboard, allowing users to check their status with a quick glance.

Of course, integration with useful apps such as Slack, Wrike, Asana, and Basecamp are available for optimizing functionality.

All of this makes this tool one of the best Proofhub alternatives.


Let’s have a look at the pricing of PageProof.

Image Source: Filestage

As you can see, the pricing is pretty simple and straightforward.

If you’re part of a small team and wish to keep things simple, then the Starter plan is for you.

The Pro plan is more costly, but it also offers more valuable features.

In the plan comes more active projects and project templates, to custom branding and private comments.

Should you have more business needs, like tailored onboarding and REST API, then you can contact the sales team regarding the Enterprise plan.

Moving on to the next Proofhub alternative we want to show you.

Tool #7: PageProof

Image Source: PageProof

Pageproof is another task management tool centered around online proofing, allowing teams to collaborate in real-time and share files for fast review and approval.

Their slogan “Less headaches, more high fives” pretty much sums up the philosophy behind the tool; it aims to make proofing and document management effortless.

Let’s take a deeper look into who can use it, how it works, and what the pricing looks like, shall we?

Who is it for?

PageProof can help various types of teams of differing sizes become more efficient and agile.

Unlike some project management tools and resource management products, there’s no reference to who specifically can benefit from PageProof.

What we know here at Oroson, from our vast experience, is that online proofing is essential for teams in design, marketing, editing, and the creative industries in general.

Of course, all those teams have dependencies so they need a good collaboration tool in order to execute their proofing and stay within their deadlines.


What makes PageProof easier than other alternatives is the fact that no installation is required.

All you need is a browser and a computer or mobile device. 

From your browser window you can receive proofs, review them, make comments, analyse and approve content.

Image Source: PageProof

In case you’re wondering what types of proofs you can send, then you’ll be pleased to know that all file types are supported.

What makes everything even better is a feature that stands out, called “Smart Compare”

It allows team members to compare proofs side-by-side and it even pinpoints the differences between them.

Combine all these useful features with a beautiful user interface and you’ve got yourself one of the best alternatives to Proofhub.


Three options make up the pricing plans for PageProof, as seen below.

Image Source: PageProof

Reviewer is free for reviewers to comment and approve content, but a paid plan is essential if they want to also send it out to team members.

The Team plan is suitable for larger teams and unlimited users, proofs, and storage are all provided among the basic features.

Larger organizations can contact PageProof if they believe that the Enterprise plan is the one for them.

Keep in mind that should you choose to be billed annually instead of monthly then a discount is given.

Overall, PageProof is a good tool for work management.

Moving on to the next tool on our list. 

Tool #8: GoVisually

Image Source: GoVisually

Trusted by some of the world’s most famous companies, GoVisually is a very good collaboration tool for teams to execute proofing efficiently.

If you want to handle a great number of projects and make sure your team members are all on the same page, then this tool won’t disappoint you.

Let’s have a closer look at what it offers.

Who is it for?

Surely a specific target group can’t be the only ones who can benefit from this tool, but rather a wide range of professionals?

The website notes that it’s most suitable for:

In industries such as:

Of course, this doesn’t mean that only the above groups of professionals can use GoVisually, it just means that these are the categories that the company has identified as the most likely to see value in the product. 


The tool has more or less the same proofing features that most alternative options use, including automation.

Team members can easily exchange feedback in real-time while staying up-to-date with their projects, time tracking them, and receiving client approval  instantly.

Image Source: GoVisually

Furthermore, file sharing becomes more visual; there’s more privacy for users; and collaboration becomes more interactive than ever before.

Pretty good, right? Well, it gets better.

You can use GoVisually either from your desktop with Windows or Mac, or from the mobile app for both Android and iOS.

What can be easily understood is that project managers, marketers, and designers can certainly benefit from a proofing and task management tool like this in order to improve their workflow.


Pricing for GoVisually is very simple as you can see.

Image Source: GoVisually

Two plans are available: 

Should you choose to be billed annually, then a generous 20% discount is offered.

Let’s wrap this up and close with some final thoughts. 

Looking for a ProofHub Alternative?

There you have it. 

You now know what the best ProofHub alternatives are for easy online review and approval. 

If you’re searching for an alternative to ProofHub, we recommend taking Oroson for a test drive. 

Our online proofing and approval software will help you streamline your review and approval process and never miss a deadline again. 

Simply request a free demo and we’ll be glad to show you how Oroson helps creative teams such as designers and video editors, improve their workflow and streamline their processes. 

Featured image by Tyler Franta on Unsplash.

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